67/100IFR Score
Ranked #1 because of its Google rating and service focus: 5.0★ from 1,134 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Best Business Phone System Providers in Costa Mesa, CA (2026)
342 business phone system providers ranked by IFR ScoreUpdated 0 paid placements in this rankingHow we rank →
The short answer
- 1
Best overall in Costa Mesa: Call Tools, IFR Score 67/100; 5.0★ from 1,134 Google reviews; open 7 days a week.
- 3
Most-reviewed: BAI Connect, 5,561 Google reviews at 4.8★, the most of 342 ranked; ranked #3.
Rankings can't be bought. IT providers can't pay to change their rank or score. How we rank
342 Costa Mesa business phone system providers are ranked here by IFR Score, from nine published factors. 166 open Saturdays and 137 open Sundays, based on posted hours. The median Google rating is 4.9★ across 342 rated IT firms.
Top 10 business phone system providers in Costa Mesa at a glance
Ranked by IFR Score from public data. Sponsored placements are labelled and never change the order.
| Rank | Business | IFR Score | Google rating | Based in | Hours | Best for |
|---|---|---|---|---|---|---|
| 1 | Call Tools | 67 | 5.0★ (1,134) | Irvine, 6 mi away | Sat · Sun | Overall |
| 2 | LAN WAN Enterprise - IT Services In Orange County & Irvine | 65 | 5.0★ (174) | Irvine, 5 mi away | Sat · Sun · Evenings | — |
| 3 | BAI Connect | 64 | 4.8★ (5,561) | Sherman Oaks, 47 mi away | — | Most reviews |
| 4 | Total Wireless | 62 | 5.0★ (93) | Westminster, 7 mi away | Sat · Sun · Evenings | — |
| 5 | Total Wireless | 61 | 5.0★ (202) | Hawthorne, 30 mi away | Sat · Sun · Evenings | — |
| 6 | XYZies | 59 | 4.8★ (176) | Newport Beach, 3 mi away | — | — |
| 7 | Total Wireless | 59 | 5.0★ (36) | Santa Ana, 8 mi away | Sat · Sun · Evenings | — |
| 8 | Data Net Communications, Inc. | 59 | 5.0★ (68) | Laguna Woods, 11 mi away | Sat | — |
| 9 | Waveform | 59 | 4.8★ (131) | Santa Ana, 4 mi away | — | — |
| 10 | Tierzero Business Phones & Internet | 59 | 4.9★ (66) | Los Angeles, 34 mi away | Sat · Sun · Evenings | — |
The 342 best business phone system providers in Costa Mesa, ranked
Ordered by IFR Score, a 0–100 score from nine published factors. Paid placement never changes the order.
Ranked by IFR Score from public data. Sponsored placements are labelled and never change the order.
Based in Irvine, 5 mi away
65/100IFR ScoreRanked #2 because of its Google rating and service focus: 5.0★ from 174 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#3 BAI Connect
Based in Sherman Oaks, 47 mi away
64/100IFR ScoreRanked #3 because of its Google rating and review volume: 4.8★ from 5,561 Google reviews, the most in Costa Mesa.
Based on 7 of 9 factors; recency and availability not yet collected.
Based in Westminster, 7 mi away
62/100IFR ScoreRanked #4 because of its Google rating and service focus: 5.0★ from 93 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Hawthorne, 30 mi away
61/100IFR ScoreRanked #5 because of its Google rating and service focus: 5.0★ from 202 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#6 XYZies
Based in Newport Beach, 3 mi away
59/100IFR ScoreRanked #6 because of its Google rating and service focus: 4.8★ from 176 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Santa Ana, 8 mi away
59/100IFR ScoreRanked #7 because of its Google rating and service focus: 5.0★ from 36 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Laguna Woods, 11 mi away
59/100IFR ScoreRanked #8 because of its Google rating and service focus: 5.0★ from 68 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#9 Waveform
Based in Santa Ana, 4 mi away
59/100IFR ScoreRanked #9 because of its Google rating and service focus: 4.8★ from 131 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Los Angeles, 34 mi away
59/100IFR ScoreRanked #10 because of its Google rating and service focus: 4.9★ from 66 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#11 Smartology
Based in Costa Mesa
59/100IFR ScoreRanked #11 because of its Google rating and service focus: 4.9★ from 43 Google reviews, listed on Google as “Telecommunications contractor”.
Based on 8 of 9 factors; recency not yet collected.
#12 Boost Mobile
Based in Inglewood, 33 mi away
59/100IFR ScoreRanked #12 because of its Google rating and service focus: 4.7★ from 155 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#13 Total Wireless
Based in Anaheim, 12 mi away
59/100IFR ScoreRanked #13 because of its Google rating and service focus: 5.0★ from 34 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Los Angeles, 34 mi away
58/100IFR ScoreRanked #14 because of its Google rating and service focus: 4.5★ from 111 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#15 Twintel
Based in Garden Grove, 10 mi away
58/100IFR ScoreRanked #15 because of its Google rating and service focus: 4.9★ from 111 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Tustin, 9 mi away
58/100IFR ScoreRanked #16 because of its Google rating and service focus: 5.0★ from 12 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Los Angeles, 40 mi away
58/100IFR ScoreRanked #17 because of its Google rating and service focus: 5.0★ from 87 Google reviews, listed on Google as “Telecommunications contractor”.
Based on 8 of 9 factors; recency not yet collected.
Based in Hacienda Heights, 24 mi away
58/100IFR ScoreRanked #18 because of its Google rating and service focus: 4.7★ from 56 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#19 Total Wireless
Based in Fontana, 41 mi away
58/100IFR ScoreRanked #19 because of its Google rating and service focus: 4.9★ from 99 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#20 Total Wireless
Based in Buena Park, 15 mi away
58/100IFR ScoreRanked #20 because of its Google rating and service focus: 4.8★ from 31 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#21 Total Wireless
Based in Los Angeles, 35 mi away
57/100IFR ScoreRanked #21 because of its Google rating and service focus: 5.0★ from 60 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Based in Irvine, 11 mi away
57/100IFR ScoreRanked #22 because of its Google rating and service focus: 4.8★ from 37 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#23 Grupo SMS
Based in Irvine, 6 mi away
57/100IFR ScoreRanked #23 because of its Google rating and service focus: 4.7★ from 6 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#24 Nextiva
Based in Costa Mesa
57/100IFR ScoreRanked #24 because of its Google rating and service focus: 3.5★ from 65 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
#25 Cebod Telecom
Based in Tustin, 8 mi away
57/100IFR ScoreRanked #25 because of its Google rating and service focus: 5.0★ from 43 Google reviews, listed on Google as “Telecommunications service provider”.
Based on 8 of 9 factors; recency not yet collected.
Business phone system providers ranked #26 to #50
#1 to #25 are shown in full above. Here are #26 to #50, in IFR Score order; each links to its profile. We publish the top 50 of 342 ranked business phone system providers here; the rest are on their profiles.
| Rank | Business | IFR Score | Google rating | Distance |
|---|---|---|---|---|
| 26 | iTalkBB Rowland Heights | 57 | 4.5★ (44) | 25 mi |
| 27 | DIDforSale | 57 | 4.8★ (58) | 8 mi |
| 28 | California Computer Options Managed IT Services Riverside | 56 | 4.8★ (16) | 27 mi |
| 29 | Vodex Communications | 56 | 4.6★ (10) | 4 mi |
| 30 | Total Wireless | 56 | 5.0★ (11) | 9 mi |
| 31 | Boost Mobile | 56 | 4.4★ (58) | 27 mi |
| 32 | BREK Communications, Inc. | 56 | 3.9★ (8) | 10 mi |
| 33 | NovaTech Network Wiring | 56 | 4.6★ (15) | 12 mi |
| 34 | Total Wireless | 56 | 4.6★ (63) | 36 mi |
| 35 | LYKOS Capital | 56 | 5.0★ (106) | 31 mi |
| 36 | Bubble Communications | 56 | 3.1★ (19) | 9 mi |
| 37 | VOaaS | 56 | 5.0★ (68) | 37 mi |
| 38 | Total Wireless | 56 | 4.5★ (45) | 31 mi |
| 39 | One Internet America Business Internet and Telephone | 56 | 4.5★ (25) | 36 mi |
| 40 | TRA Consulting, Inc. | 56 | 5.0★ (7) | 20 mi |
| 41 | M3 Tech Advisors | 56 | 4.9★ (73) | 22 mi |
| 42 | Cellphone Guys | 56 | 4.5★ (234) | 46 mi |
| 43 | Total Wireless | 56 | 5.0★ (22) | 31 mi |
| 44 | Boost Mobile Store | 56 | 4.6★ (32) | 31 mi |
| 45 | Total Wireless | 56 | 4.8★ (24) | 30 mi |
| 46 | ringfusion | 55 | 5.0★ (3) | 10 mi |
| 47 | Cynetel Communications | 55 | 5.0★ (5) | 5 mi |
| 48 | iTalkBB San Gabriel Store | 55 | 4.3★ (54) | 32 mi |
| 49 | Telzio | 55 | 5.0★ (111) | 41 mi |
| 50 | Netexem | 55 | 5.0★ (29) | 9 mi |
Also serving Costa Mesa
20 more business phone system providers within 50 mi that we can't rank yet: too few reviews, or a service we couldn't confirm. Listed A to Z.
| Business | Google rating | Distance |
|---|---|---|
| Atlas IP | 5.0★ (1) | In Costa Mesa |
| Blackwave Telecom, Inc. | In Costa Mesa | |
| Breeze IT, Inc. | 4.6★ (9) | In Costa Mesa |
| Creative Network Services, Inc. | 5.0★ (1) | In Costa Mesa |
| Dasow.IO | 5.0★ (8) | In Costa Mesa |
| EP-Pro / Execu-Phone | In Costa Mesa | |
| Fine Telecommunications | In Costa Mesa | |
| Fintech Communications | In Costa Mesa | |
| Fintech Communications, Inc. | 5.0★ (1) | In Costa Mesa |
| Guardian Networks - Business IT Support | 5.0★ (9) | In Costa Mesa |
| iRestore iPhone Repair Costa Mesa | 4.5★ (98) | In Costa Mesa |
| IT Proactive | In Costa Mesa | |
| JM-InfoTechs | 4.9★ (57) | In Costa Mesa |
| LC Wiring Inc | 5.0★ (2) | In Costa Mesa |
| OC TechSolvers, LLC. | In Costa Mesa | |
| OC-IT | 4.0★ (4) | In Costa Mesa |
| Revision Technology | In Costa Mesa | |
| Sky Tech Communications | In Costa Mesa | |
| Supply Technology | 5.0★ (1) | In Costa Mesa |
| Visual Edge IT Costa Mesa, California | 4.2★ (16) | In Costa Mesa |
How we ranked Costa Mesa business phone system providers
We scored 342 Costa Mesa business phone system providers on nine factors, weighted as shown. An IT firm is ranked when its service is confirmed and it has 3 or more Google reviews or a claimed profile. An IT firm with no Google reviews scores zero on rating, review volume and recency. Other unknown factors are left out, not counted as zero. Scores last refreshed November 9, 2026.
Paid placement never changes a rank or score. Sponsored businesses are paid, labelled, limited to 3 and shown above the ranking, outside it.
| Factor | Weight | Computed from | In Costa Mesa data |
|---|---|---|---|
| Reputation | 25% | Google star rating, adjusted for how many reviews back it | Measured |
| Review volume | 15% | Number of Google reviews, compared with the most-reviewed IT firm on the list | Measured |
| Recency | 10% | Share of reviews from the last 12 months | Not yet collected |
| Availability | 5% | Weekly open hours, Saturday, Sunday and 24/7 support | Measured |
| Service focus | 15% | How clearly the firm does this service (its Google category and name) | Measured |
| Proximity | 5% | Based in the city scores highest, less the farther away it is | Measured |
| Claimed profile | 10% | The firm has claimed its IT Firms Ranked profile (free or paid earn the same) | Measured |
| Partnered | 5% | The firm links to IT Firms Ranked from its own website with our badge, checked periodically | Measured |
| Client reviews | 10% | Verified client reviews collected by IT Firms Ranked: their rating and how many there are | Measured |
How to choose a business phone system provider
- Ask whether the system is cloud-hosted or installed on site, and who maintains it.
- Check internet capacity and backup: a cloud phone system stops when your connection does.
- Ask how 911 locations are registered for each phone and for remote staff.
- Compare per-user prices on the same features (call recording, queues, integrations).
- Ask for two or three references from clients of your size and industry, and call them.
- Get the scope, response times and price in writing before you sign, including how you leave and get your data back.
Questions to ask a business phone system provider
- Is the price per user, and which features are extra?
- Will you port our existing numbers, and how long does it take?
- What happens to calls if our internet connection goes down?
- How are 911 locations set up for office and remote staff?
- Who do we call for support, and during which hours?
- What is the contract length, and are phones bought or leased?
Terms explained
- MSP (managed service provider)
- A firm that runs a business’s IT for a recurring fee: monitoring, patching, help desk, backups and security tools.
- Co-managed IT
- An arrangement where an outside firm supports an in-house IT person or team, sharing tools and tasks.
- Break-fix
- IT support paid per incident or per hour, with no monthly agreement.
- SLA (service-level agreement)
- The contract terms for response and resolution times, uptime and support hours.
- Help desk
- The support line staff call or email for IT problems.
- RMM
- Remote monitoring and management software that lets an IT firm watch, patch and fix computers remotely.
- vCIO
- A virtual chief information officer: part-time IT strategy and budgeting from an outside firm.
- MSSP
- A managed security service provider: a firm that monitors and manages security tools around the clock.
- EDR / MDR
- Endpoint detection and response software, and the managed service of people watching its alerts (managed detection and response).
- MFA
- Multi-factor authentication: a second proof of identity, such as an app prompt, on top of a password.
- Penetration test
- An authorised, simulated attack on your systems to find weaknesses before criminals do.
- SOC 2
- An independent auditor’s report (AICPA standard) on a service provider’s security controls.
Business phone system providers in Costa Mesa: frequently asked questions
Who is the best business phone system provider in Costa Mesa?
By IFR Score, the highest-ranked business phone system provider in Costa Mesa, CA is Call Tools with an IFR Score of 67/100. It has 5.0★ from 1,134 Google reviews. It is open 7 days a week. LAN WAN Enterprise - IT Services In Orange County & Irvine (#2) and BAI Connect (#3) follow. We ranked 342 business phone system providers on nine factors, last updated November 9, 2026.
How many business phone system providers are there in Costa Mesa?
ITFirmsRanked ranks 342 business phone system providers serving Costa Mesa, CA. 2 of them are based in Costa Mesa; the rest serve it from nearby towns. Another 20 within 50 mi are listed but not ranked yet. Counts are as of November 2026.
Which business phone system providers in Costa Mesa work on weekends?
166 of 342 ranked business phone system providers post Saturday hours and 137 post Sunday hours. The highest-ranked open Saturdays are Call Tools (#1), LAN WAN Enterprise - IT Services In Orange County & Irvine (#2) and Total Wireless (#4). Posted hours are office hours; many firms also run an after-hours support line for contract clients.
What Google rating do Costa Mesa business phone system providers have?
The median Google rating among 342 rated business phone system providers in Costa Mesa is 4.9★, with a median of 12 reviews. BAI Connect has the most, 5,561 reviews, and ranks #3. We adjust ratings for review count, so a few five-star reviews cannot top the list.
How does ITFirmsRanked rank business phone system providers?
Each business phone system provider gets a 0–100 IFR Score from nine published factors, led by reputation (25%), review volume (15%), service focus (15%) and recency (10%). An IT firm with no Google reviews scores zero on rating, review volume and recency; other factors we cannot measure are left out. Only IT firms with a confirmed service and 3 or more reviews, or a claimed profile, are ranked.
Do business phone system providers outside Costa Mesa count in this ranking?
Yes, if they are within 50 mi of the Costa Mesa city center, our service radius for business phone system providers. Each listing shows where the IT firm is based and how far away it is. Proximity is 5% of the IFR Score, so a nearby IT firm gets a small edge.
Can business phone system providers pay to rank higher on ITFirmsRanked?
No. The IFR Score never reads payment status, and this ranking has 0 paid placements. Up to 3 Featured IT firms may appear above the list, labelled Sponsored and showing their honest rank.
What does a business phone system provider do?
Business phone system providers set up and support office phone systems, mostly cloud VoIP today: numbers, desk phones, call routing, voicemail and contact-centre features.
How are business phone system providers in Costa Mesa ranked?
By IFR Score: Google rating and review volume, recent reviews, opening hours, how clearly the firm does business phone systems and VoIP, distance, a claimed profile, our badge and verified client reviews. Sponsored placements never change the order.
Can we keep our phone numbers if we switch providers?
In most cases yes: numbers can be ported to a new provider in the US and Canada. Keep your current service active until the port is complete, and ask the new provider to manage the port request.
What about 911 calls on a VoIP system?
Each phone needs a registered location so 911 calls go to the right place. In the US, multi-line systems must support direct 911 dialling and send dispatchable location information under federal rules (Kari’s Law and RAY BAUM’S Act). Ask the provider how they set this up.
Update log for Costa Mesa
- November 2026: IFR Scores recalculated for 342 business phone system providers serving Costa Mesa.
- November 2026: 1 duplicate listing merged.
More business phone system providers and Costa Mesa pages
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